Form Center

Available Hours
Monday through Thursday
6 to 8:30 pm

Saturday
9 am to 5 pm

1. A deposit with Warren Township in the sum of $200 as a security deposit to ensure the return of the meeting room in the same condition as when it was made available and that the Township does not incur any additional costs by the user. Warren Township may require a larger deposit based upon past use or the nature of the activity.

2. The Organization/Individual shall be fully responsible for any damage to the space assigned to them by the Township and agrees to be liable for all costs of cleanup, repairs, or replacements which are required to restore the space to the same condition as of the time it was turned over to them. The security deposit shall be forfeited for these expenses. However, the organization/individual is still responsible for costs in excess of the security deposit.

3. The Organization/Individual agrees to indemnify and hold Warren Township harmless against all claims or demands of any nature whatsoever arising out of or related to the use of the space, and agrees to reimburse Warren Township for all costs and expenses, including reasonable attorney’s fees incurred by Warren Township in enforcing this Agreement.

4. The shelter/meeting room space is limited to not-for-profit use.

5. The following representations and warranties are connected with this agreement and its use of the space:

1. The space is available only for use by the Warren Township Community for meetings only.
2. No food or alcoholic beverages are to be dispensed or consumed by individuals using the premises.
3. The Organization/Individual is solely responsible to clean the space after their use. If the area is left in a dirty or unsightly condition, a custodial fee will be charged, and continued use will be conditional.
4. The Organization/Individual is solely responsible for locking the doors to the building after the meeting has ended and after all individuals have left the building.
5. The Organization/Individual agrees to furnish a responsible person to sign the application and take responsibility for the space.
6. Warren Township is a Smoke Free Campus. Smoking is prohibited on the property.
7. Attaching or affixing materials to any part of the room or the building is strictly prohibited, unless approved in advance, in writing.
8. Fund raising is by permit only.

6. The Township reserves the right to cancel and/or modify this agreement, as may be required.

7. As the Town Board deems necessary, the Organization/Individual must provide Warren Township with a Certificate of Insurance naming the Township as an additional insured. Failure to provide such Certificate of Insurance will prohibit the Organization/Individual from the use of Warren Township facilities. Insurance coverage is required in not less than the following amounts

1. Bodily injury in amount not less than $1 million per person and $1 million per occurrence.
2. Property damage in amount not less than $1 million

8. Two checks, one for the security deposit and one for the rental fee, are required. The security deposit check will be destroyed following the end of the usage should everything be left in an acceptable condition

9. Key - A key must be picked up before 4 pm at the Warren Township Supervisor’s Office on the day of the use of the meeting room.

10. The approved application represents a conditional use permit. Additional permits may be required. Furthermore, any and all rules and requirements as set forth in the Warren Township Ordinances apply.

11. If the Organization/Individual anticipates large quantities of trash being generated by their event, they must notify the Township in the application. Failure to notify, or leaving large quantities of trash in or around the room, will result in the forfeiture of the security deposit as part of the cleanup fee.

12. Refunds: Cancellations must be made at least 30 days before the event.

13. Rescheduling - If the need arises to reschedule a regularly scheduled meeting, the township requires notice by telephone of at least 24 hours to ensure availability.

14. Failure to adhere to the terms and conditions on this application and all rules and regulations of Warren Township may result in the forfeiture of all, or a portion, of the security deposit. (View a copy of the Township General Use Ordinance (PDF).)

15. Groups exceeding capacity will forfeit their security deposit.

16. Pets are not allowed on Township property.